This screen displays all the Calendars that you have access to. You can create an unlimited number of Calendars for any type of organization. Calendars are managed by Calendar Managers, so you can delegate the control of each Calendar to a specific User.
Click on the Calendar you wish to view.
If you have access to create a Calendar, click "Create Calendar" which will be visible on this screen.
If you have access to delete a Calendar, click "Edit Calendar Properties" and then click "Delete".
TIP: To protect you from accidentally deleting all the Calendar Events, a confirmation warning message will be displayed if you attempt to delete a Calendar without first deleting all the Calendar's Events. If you see this message, you must first delete all of the Calendar's Events before you can delete the Calendar.
NOTE: If you delete a Calendar, it will no longer appear on any Calendar Pages that might have referenced it.
You can view and add Calendar Events to your Calender from this screen.
Non-published Calendar Event is are hidden from all Calendar Pages and are marked with an asterisk next to the Event Title (*).
TIP: If you manage more than one Calendar, select "-All-" from the "Calendar" pick list to overlay all your Calendar Events.
To create a Calendar Event, click "Create Calendar Event".
This screen displays the Calendar's one property, it's name.
TIP: If you want to restrict edit access to this Calendar, you need to create a User with Calendar Management access to this Calendar. If you want to restrict view access to this Calendar, you need to move the any Calendar Page that refers to this Calendar into a protected Folder.
This screen displays the Calendar Event's details. You can update this event at any time to change what information is displayed on any Calendar Pages that reference this event's Calendar.
If you selected "Day(s)" for the interval, then you may select the days of the week that you want the Event to repeat on. For example, if the Event repeats on every weekday, but not on the weekend, then select Mon-Fri.
If you selected "Month(s)" for the interval, then two options will appear. Select "Day of the Month", if you want the Event to take place on the same calendar day each month (e.g. the 15th). Select "Day of the Week" if you want the Event to take place on the same day of the week each month (e.g. first Friday, second Sunday, last Thursday, or etc.). For both options, liveSite looks at the start date to automatically determine which date to use for future months.
For "Day of the Week", if the start date is the 1st, 2nd, 3rd, or 4th occurrence of that day of the week, in the month, then that occurrence number is used for determining the repeating date in future months. However, if the start date is the 5th occurrence of the day of the week, in the month, then the last occurrence of that day of the week is used for future months (i.e. not necessarily the 5th occurrence, because that might not exist). In other words, if the start date is the 5th Sunday of that month, then the last Sunday will be used for future months.
Publish to Calendar Pages:
Select this check box if you are ready to display this Event on it's Calendar Pages. This field will only appear for Users who have been given access to publish Calendar Events.
Publishing an Event also means it will be included in site search results, assuming Site Search Type is set to "Advanced" in the Site Settings and the Calendar and Calendar Event Pages are included in the site search.
NOTE: You can change this at any time. It is effective as soon as you save this screen.
If you want this Event to be unpublished automatically, then enter the number of days, after the Event ends, when it should be unpublished. You may leave this field blank if you don't want the Event to be unpublished automatically.
This is useful because you might not want your visitors to see info about an old event on a Calendar or in site search results. Also, it will prevent search engines from indexing info about an old Event.
If an Event repeats, then this feature will check the last repeating instance, in order to determine when the Event ends. If this feature unpublishes an Event, then all repeating instances are also unpublished. There is not currently a way to only unpublish past repeating instances, but keep future repeating instances published. Please be aware that if the last repeating instance has been removed (i.e. an exception has been added), that instance will still be used to determine when the Event ends, even though the instance might not have taken place.
This feature requires that the General Job be enabled, because it is responsible for automatically unpublishing Events. Your server admin can add a cron job/scheduled task for the General Job to run every 5 minutes. The General Job should be set to run the "job.php" script in the software directory. Even though the General Job might be scheduled to run often (e.g. every 5 minutes), Events will only be unpublished once per day, in order to conserve server resources.
This screen displays all the Event Locations.
Event Locations are shared among all Calendar Events to offer you a uniform way to specify common event locations and prevents scheduling conflicts.
Event Locations are ideal if you have meeting rooms, conference rooms, auditoriums, or other venues where events commonly occur and you need to manage scheduling conflicts.
You can add as many Event Locations as you need and use each of them when your Calendar Managers create Events.
TIP: Since Event Locations are shared across all Calendar Events that reference them, you can change the Locations name and all Events will be updated with the new name automatically.
Whenever an Event is created and assigned to an Event Location, the sytem automatically checks for any scheduling conflicts for the same Event Location across all Calendars. If a conflict is found, liveSite requests that the new Event be rescheduled and prevents it from being created.
This screen displays shared Event Locations that are used to specify common locations where Events take place.
NOTE: Only Site Managers can create Event Locations, but all Calendar Managers share these Event Locations for their Events.