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All My Files

This screen displays all the Files that you have access to, except archived Files (see All My Archived Files).

Viewing & Editing Files

You can view and edit any File you have access to by selecting the File from any of the Files screens, which are grouped by File Type.  Some of the File's properties are also visible.

NOTE: Design Files are displayed in a light gray color. If you are a Site Designer, then you can click on the filename as a shortcut to access the Design File directly from this screen.

Searching Files

You can enter a search term in the box on this screen and search for any File by it's properties. (File content is excluded from the search).

Modifying Files

You can modify the Folder and design property, if you are a Site Designer, for one or more Files by selecting the Files you wish to modify and clicking "Modify Selected". Since access control is handled by the File's Folder, modifying the File allows you to easily protect a File.

You can also optimize any image files selected by selecting the "Optimize Images" checkbox that appears in the Modify Files dialog window. liveSite will attempt to reduce the image file size without compromising the image quality. If any files selected are not image files or have already been optimized, liveSite will not attempt to optimize them. v2017.1

WARNING: Since changing a File's Folder affects its access control, you can accidentally make a Private File accessible or a Public File inaccessible to others attempting to view the File. Keep this in mind when moving Files among Folders.

Creating Files

To create a File, click on "Upload Files".

Deleting Files

To delete a File from the web server, select the File you wish to delete and click "Delete Selected".

NOTE: If you delete a File, any links or references to the File will need to be updated.

WARNING: Take care when deleting Files, there is no undo.

Optimizing Files

The speed at which your web pages load impacts the usability and success of your website. Web designers know this and will typically optimized their design images before launching a website. However, once the site is launched many content editors don't know how or take the time to optimize images — making web pages painfully slow which leads to early exits for impatient site visitors. v2017.1

liveSite now has a built in image optimization feature that anyone with edit access or above can use to quickly compress any image file without losing it's quality. You can optimize images one at a time, or select up to 100 images to compress at a time. You can optimize images you already uploaded in a previous version of liveSite too so you can see instant improvement of your existing website performance. liveSite does not automatically optimized all images because there are times when you may need to store and share the original hi-res image file so we leave the choice up to you.

To optimize a single image, edit any image file (.jpg, .png, .gif) in liveSite and an "Optimize" button will appear on the Button Bar of the Control Panel. Click the button and liveSite will optimize the original image file and replace it with the new optimized image. Some images optimize better than others, so if you are concerned about losing the original image file, make sure you have a backup of the file somewhere. This process typically takes 1-3 seconds. Your image file must be less than 5MB in size. If the image has already been optimized, liveSite will skip attempting to optimize it again.

To optimize several images at one time, go to the Pages tab, and then select "All My Photos" from the "Show" drop-down filter. Check the box next to each image file you wish to optimize and click "Modify Selected". Select the "Optimize Images" checkbox that appears in the Modify Files dialog window and click "Modify Files". If any files selected are not image files or have already been optimized, liveSite will not attempt to optimize them.

Upload Files

Upload one or more files to the web server from your local computer.

 
 
 
File Access Control
Folder:
This is the Folder that the file will be placed in.  The Folder's access control will dictate who can view or download the File.
 
Check if File is a Design File that is Managed by Site Designers
Design:
This property only appears for Site Designers. You can use this property to set whether this File is a Design File or not. Design Files may only be edited or deleted by Site Designers in order to prevent the design of a website from being accidentally altered.
 
File Description / Photo Gallery Caption
File Description:
Enter a description for this File. If you are going to include this File in a Photo Gallery, this is the caption that will appear below the Photo. It also appears for Folder Views.

WARNING: Text you enter here may be seen on your website if this image is selected for a Photo Gallery or this file appears in a Folder View so please keep that in mind.


Clicking "Upload" to send the file from your local computer up to the web server. Please be patient, large files may take a few minutes.

NOTE: There is no maximum file size that can be uploaded, however, success will depend on your own Internet connection speed at the time of the upload, and any file size limitation that your hosting provider sets on your hosting account. If you receive an error, we recommend trying the upload at a less busy time of day or trying the upload with a smaller file.

Edit File

Edit a File to the web server.  Here are the File Properties:

 
File Name
Name:

You can change the name of the File on the web server. The name must be unique among other Pages, Files, and Short Links. The name is not case-sensitive.

WARNING: If you change the File's name, any links or references to the File will need to be updated, so take great care in renaming Files.

 
File Access Control
Folder:
This is the Folder that the file will be placed in.  The Folder's access control will dictate who can view or download the File.
 
Check if File is a Design File that is Managed by Site Designers
Design:
This property only appears for Site Designers. You can use this property to set whether this File is a Design File or not. Design Files may only be edited or deleted by Site Designers in order to prevent the design of a website from being accidentally altered.
 
File Description / Photo Gallery Caption
File Description:
Enter a description for this File. If you are going to include this File in a Photo Gallery, this is the caption that will appear below the Photo. This is also displayed next to Files in Folder Views.

WARNING: Text you enter here may be seen on your website if this image is selected for a Photo Gallery or this File appears in a Folder View so please keep that in mind.

NOTE: If the file being edited is an image file, and it has not been optimized yet, a button to optimize the file will appear in the Navigation Bar on this screen. v2017.1

All My Archived Files

This screen displays all the archived Files that you have access to. Archived Files will not appear for selection in any pick lists. Unlike archived Pages, archived Files can still be viewed by anyone, depending on access control. Files are archived automatically when their Folder is archived.

My Document Files

This screen displays all the document type Files that you have access too that have been previously uploaded on the the server. This includes any File that is not an image file type.

Examples of Document Files:

  • Word Processor Files
  • Spreadsheet Files
  • Presentation Files
  • PDF Files
  • Zip Files

To create a new File, click on "Upload Files".

My Photos

This screen displays all photos (or image files) that you have access too that have been previously uploaded on the the server.

This includes the following formats:

 
 
BMP
BMP Format

The BMP format is an image file format used to store bitmap digital images especially on Microsoft Windows.  It is supported by most popular web browsers, but not widely used on websites.

These image files have the extension .bmp.
GIF
Graphics Interchange Format

Compuserve's 8-bit GIF format is ideal for small navigational icons and simple diagrams and illustrations where accuracy is required, or graphics with large blocks of a single color. GIF images can also be animated.

These image files have the extension .gif.
JPG
JPEG
Joint Photographic Experts Format

JPEG it is the most common format for storing and transmitting photographic images on the World Wide Web. It is supported by most popular web browsers.

These image files have the extension .jpg or .jpeg.
PNG
Portable Network Graphics Format

Portable Network Graphics (PNG) was created to improve upon and replace GIF as an image-file format.  It is supported by most popular web browsers.

These image files have the extension .png.
TIF
TIFF
Tagged Image File Format

Tagged Image File Format is a file format for storing images, including photographs and line art. It is supported by most popular web browsers.

These image files have the extension .tif or .tiff.

 

TIP: You can easily embed any Photo directly into a Page using the Rich-text Editor.  If you do this, you don't need to upload your File first.

TIP: If you are creating a Photo Gallery, create a Folder first to hold each gallery, then upload all the gallery photos into the Folder.

To create a new File, click on "Upload Files".

My Media

This screen displays all multi-media files that you have access too that have been previously uploaded on the the server.

This includes the following formats:

 
 
AIFF
AIFF Format
The AIFF (Audio Interchange File Format) was developed by Apple.

AIFF files are not cross-platform and the format is not supported by all web browsers.

Sounds stored in the AIFF format have the extension .aif or .aiff.
AU
AU Format
The AU format is supported by many different software systems over a large range of platforms. 

Sounds stored in the AU format have the extension .au.
AVI
AVI Format
The AVI (Audio Video Interleave) format was developed by Microsoft.

The AVI format is supported by all computers running Windows, and by all the most popular web browsers. It is a very common format on the Internet, but not always possible to play on non-Windows computers.

Videos stored in the AVI format have the extension .avi.
FLV
Flash Video Format
The Flash Video Format was developed by Macromedia.

Flash Video format requires an extra component to play. This component comes preinstalled with the latest versions of Netscape and Internet Explorer.

Videos stored in the Flash Video format have the extension .flv.
MPG
MPEG
MPEG Format
The MPEG (Moving Pictures Expert Group) format is the most popular format on the Internet. It is cross-platform, and  supported by all the most popular web browsers.

Videos stored in the MPEG format have the extension .mpg or .mpeg.
MOV
QuickTime Format
The QuickTime format is developed by Apple.

QuickTime is a common format on the Internet, but QuickTime movies cannot be played on a Windows computer without an extra (free) component installed.

Videos stored in the QuickTime format have the extension .mov.
MID
MIDI Format
The MIDI (Musical Instrument Digital Interface) is a format for sending music information between electronic music devices like synthesizers and computer sound cards.

The MIDI format is supported by many different software systems over a large range of platforms. MIDI files are supported by all the most popular Internet browsers.

Sounds stored in the MIDI format have the extension .mid or .midi.
MP3
MP3 Format
MP3 files are actually MPEG files. But the MPEG format was originally developed for video by the Moving Pictures Experts Group. We can say that MP3 files are the sound part of the MPEG video format.

MP3 is one of the most popular sound formats for music recording. The MP3 encoding system combines good compression (small files) with high quality. Expect all your future software systems to support it.

Sounds stored in the MP3 format have the extension .mp3, or .mpga (for MPG Audio).
RM
RAM
RealAudio Format / RealVideo Format
The RealAudio format was developed for the Internet by Real Media. The format also supports video.

The format allows streaming of audio (on-line music, Internet radio) with low bandwidths. Because of the low bandwidth priority, quality is often reduced.

The format allows streaming of video (on-line video, Internet TV) with low bandwidths. Because of the low bandwidth priority, quality is often reduced.

RealAudio / RealVideo format have the extension .rm or .ram.
SND
SND Format
The SND (Sound) was developed by Apple.

SND files are not cross-platform and the format is not supported by all web browsers.

Sounds stored in the SND format have the extension .snd.
SWF
Shockwave (Flash) Format
The Shockwave format was developed by Macromedia.

The Shockwave format requires an extra component to play. This component comes preinstalled with the latest versions of Netscape and Internet Explorer.

Videos stored in the Shockwave format have the extension .swf.
WAV
WAVE Format
The WAVE (waveform) format is developed by IBM and Microsoft.

It is supported by all computers running Windows, and by all the most popular web browsers.

Sounds stored in the WAVE format have the extension .wav.
WMA
Windows Media Audio Format
The Windows Media Audio format is an audio format developed by Microsoft.

WMA is designed to handle all types of audio content. The files can be highly compressed and can be delivered as a continuous flow of data (on-line radio). WMA files can be of any size, and be compressed to match many different bandwidths (connection speeds).

Audio stored in the Windows Media format have the extension .wma.
WMV
Windows Media Format
The Windows Media format is developed by Microsoft.

Windows Media is a common format on the Internet, but Windows Media movies cannot be played on non-Windows computer without an extra (free) component installed. Some later Windows Media movies cannot play at all on non-Windows computers because no player is available.

Videos stored in the Windows Media format have the extension .wmv.

To create a new File, click on "Upload Files".

TIP: You can easily embed any Media File directly into a Page using the Rich-text Editor.  If you do this, you don't need to upload your File first.

My Attachments

This screen displays all the Files that have been uploaded as a result of a Submitted Form or Comment.

NOTE: File Attachments are given special consideration and therefore will not appear for selection in any pick lists within the Control Panel.

IMPORTANT: Attachment files are deleted automatically from the web server if their associated Submitted Form or Comment is deleted.

 

Submitted Form Attachment Access Control

 

In order for a Visitor to have access to view a Submitted Form Attachment, after it is uploaded, the Visitor must satisfy the access control requirement (e.g. public, private, or etc.) for its Folder, like any other File. However, for a Submitted Form Attachment, a Visitor must also have access to view the Submitted Form for the Attachment on a Form List View and/or Form Item View. This means that someone must create a Form List View and/or Form Item View so the Visitor has access to the Attachment on the view. The layout for the Form List View and/or Form Item View must contain the file upload field.

Also, the Visitor must have access to view the Attachment's Submitted Form as determined by the Form List View's "Viewer Filter" property and/or the Form Item View's "Allow only submitter and watchers to view his/her submitted form(s)" property. This prevents a Visitor from accessing Attachments from a Submitted Form that he/she does not have access to.

 

Comment Attachment Access Control

 

In order for a Visitor to have access to view a Comment Attachment, the Visitor must satisfy the Folder's access control requirement (e.g. public, private, or etc.), like any other File. However, for a Comment Attachment, a Visitor must also have access to view the Comment that the Attachment belongs to. This means that the Visitor must have access to view the Page that the Comment was added to, and, for some Visitors, that the Comment be published.

Also, if the Comment is connected to a Submitted Form on a Form Item View, then the Visitor must have access to view that Submitted Form, in order to view the Attachment (see "Allow only submitter and watchers to view his/her submitted form(s)" Form Item View property). This prevents a Visitor from accessing Attachments from a conversation that he/she does not have access to.

My Public Access Files

These Files have been placed in a Public Folder, accessible by any site Visitor or User.

To create a Public Access File, simply move any File into a Public Folder.

My Guest Access Files

These Files have been placed in a Guest Folder, which provides you an easy way of prompting your site Visitors to register with the website before proceeding on the the File they requested.

Whenever a site Visitor attempts to access a one of these Guest Files, and they are not logged in, the Registration Entrance Page will be displayed, and they will be given the option to register, login, or continue on to the Guest File they requested.

To create a Guest Access File, simply move any File into a Guest Folder.

My Registration Access Files

These Files have been placed in a Registration Folder, which provides you an easy way of prompting your site Visitors to register with the website before proceeding on the the File they requested.

Whenever a site Visitor attempts to access a one of these Files, and they are not logged in, the Registration Entrance Page will be displayed, and they will be required to either register or login, before continuing on to the File they requested.

To create a Registration Access File, simply move any File into a Registration Folder.

My Membership Access Files

These Files have been placed in a Membership Folder, which provides you an easy way of prompting your site Visitors to register as a member with the website before proceeding on the the File they requested.

Whenever a site Visitor attempts to access a one of these Membership Files, and they are not logged in, the Membership Entrance Page will be displayed, and they will be given the option to register as a member (requires a valid Member ID), or login before continuing on to the Membership File they requested.

To create a Membership Access File, simply move any File into a Membership Folder.

My Private Access Files

These Files have been placed in a Private Folder, which provides you an easy way of prompting your site Visitors to  login with the website before proceeding on the the File they requested.

Whenever a site Visitor attempts to access a one of these Private Files, and they are not logged in, the Login Page will be displayed, and they will be prompted to login before continuing on to the Private File they requested.  If they do not have "View" rights to the Private Folder where the Private File resides, they will be denied access and the Error Page will be displayed with that message.

To create a Private Access File, simply move any File into a Private Folder.

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